Payments & Invoicing

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Overview

Toku Contractor handles the full invoicing and payment workflow, from contractor submission through approval and payment.

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Invoice Workflow

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Reviewing Invoices

Navigate to Payments > Invoices to see:

• Pending Review — Invoices awaiting your approval
• Approved — Invoices approved and pending payment
• Paid — Completed payments
• Rejected — Invoices sent back for revision

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Invoice Details

Each invoice shows:

• Contractor name
• Invoice period/date
• Description of work
• Hours (if hourly)
• Total amount
• Any attached documentation

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Approving Invoices

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Requesting Changes

If an invoice needs revision:

1. Click Request Changes
2. Add a note explaining what needs to be corrected
3. The contractor receives notification to revise and resubmit

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Payment Processing

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Payment Methods

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Payment Schedule

Configure your payment schedule:

• Weekly — All approved invoices paid weekly
• Bi-weekly — Payments every two weeks
• Monthly — End-of-month payments
• On Approval — Payment immediately upon approval

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Batch Payments

Process multiple invoices at once:

1. Go to Payments > Invoices
2. Select multiple approved invoices
3. Click Process Batch Payment
4. Review totals by payment method
5. Confirm to process

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Payment Status

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Payment Receipts

Both you and the contractor receive payment confirmations:

• Email notification when payment is sent
• Receipt available in payment history
• Transaction details for record-keeping

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Next Steps