Overview
Toku Contractor simplifies global contractor onboarding with compliant contracts, automated workflows, and built-in verification.Adding a Contractor
1
Navigate to Contractors
Click Contractors in the sidebar
2
Click Add Contractor
Select Add Contractor to start the onboarding process
3
Enter contractor details
Fill in the contractor’s information:
- Full legal name
- Email address
- Country of residence
- Engagement type (hourly, fixed, retainer)
4
Configure engagement terms
Set up the engagement:
- Start date
- Rate (hourly, daily, or fixed)
- Payment frequency
- Payment method preference
5
Generate contract
Review and customize the contractor agreement
6
Send invitation
Send the invitation to the contractor to complete onboarding
Contractor Information Required
Engagement Types
Hourly
Contractor bills based on hours worked. Best for ongoing work with variable hours.Fixed/Project-Based
Set fee for a defined scope of work. Best for discrete projects with clear deliverables.Retainer
Recurring monthly fee for ongoing availability. Best for advisory or on-call arrangements.Contract Generation
Toku generates compliant contractor agreements based on:- Contractor’s country
- Engagement type
- Your organization’s preferences
Customizing Contracts
You can customize:- Scope of work description
- Confidentiality clauses
- IP assignment terms
- Termination provisions
Electronic Signature
Contracts are signed electronically by both parties and stored securely in Toku.Contractor Onboarding Flow
After you send the invitation, the contractor:- Receives invitation email
- Creates their Toku account
- Reviews and signs the contract
- Provides payment information
- Completes any required verification
- Is marked as “Active” in your system
Bulk Onboarding
Onboard multiple contractors at once:- Navigate to Contractors > Import
- Download the CSV template
- Fill in contractor details
- Upload the completed file
- Review and confirm
Next Steps
Manage Contractors
Manage active contractors
Payments & Invoicing
Process contractor payments