Overview
Submit invoices through Toku to get paid for your work. Your client will review and approve your invoice before payment is processed.Creating an Invoice
1
Navigate to Invoices
Click Invoices in the sidebar
2
Click New Invoice
Select Create Invoice to start a new invoice
3
Select the client
Choose the engagement this invoice is for
4
Enter invoice details
Add the invoice information:
- Invoice period (dates covered)
- Description of work performed
- Hours worked (if hourly)
- Any additional line items
5
Attach documentation
Upload any supporting documents (optional):
- Time logs
- Deliverables
- Receipts for reimbursables
6
Review and submit
Review the total and click Submit Invoice
Invoice Details
Hourly Engagements
For hourly work:- Enter total hours worked
- Your rate is automatically applied
- Add descriptions for each task or day
- Attach time logs if required
Time Tracking Tips
- Track hours daily for accuracy
- Note what you worked on
- Keep any time logs organized
Fixed/Project-Based
For fixed-price work:- Reference the project or milestone
- Enter the agreed amount
- Describe what was delivered
- Attach deliverables if required
Adding Expenses
If your engagement includes expense reimbursement:- Click Add Expense Line
- Enter expense description
- Enter amount
- Attach receipt
- Expenses are added to your invoice total
Invoice Status
Revising an Invoice
If your client requests changes:- Go to the invoice
- Read the client’s feedback
- Click Edit Invoice
- Make the requested changes
- Resubmit for approval
Best Practices
- Submit promptly — Don’t wait too long after work is completed
- Be detailed — Clear descriptions help approvals go faster
- Include documentation — Attach time logs or deliverables
- Follow the schedule — Submit on your agreed invoicing schedule
Next Steps
Receiving Payments
Learn about payment processing