> ## Documentation Index
> Fetch the complete documentation index at: https://docs.toku.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Submitting Invoices

> How to create and submit invoices for your work

## Overview

Submit invoices through Toku to get paid for your work. Your client will review and approve your invoice before payment is processed.

***

## Creating an Invoice

<Steps>
  <Step title="Navigate to Invoices">
    Click **Invoices** in the sidebar
  </Step>

  <Step title="Click New Invoice">
    Select **Create Invoice** to start a new invoice
  </Step>

  <Step title="Select the client">
    Choose the engagement this invoice is for
  </Step>

  <Step title="Enter invoice details">
    Add the invoice information:

    * Invoice period (dates covered)
    * Description of work performed
    * Hours worked (if hourly)
    * Any additional line items
  </Step>

  <Step title="Attach documentation">
    Upload any supporting documents (optional):

    * Time logs
    * Deliverables
    * Receipts for reimbursables
  </Step>

  <Step title="Review and submit">
    Review the total and click **Submit Invoice**
  </Step>
</Steps>

***

## Invoice Details

| Field              | Description                        |
| ------------------ | ---------------------------------- |
| **Invoice Period** | The dates this invoice covers      |
| **Description**    | Summary of work performed          |
| **Hours**          | Total hours (if hourly engagement) |
| **Rate**           | Your agreed rate                   |
| **Subtotal**       | Hours × Rate or fixed amount       |
| **Expenses**       | Any reimbursable expenses          |
| **Total**          | Final invoice amount               |

***

## Hourly Engagements

For hourly work:

1. Enter total hours worked
2. Your rate is automatically applied
3. Add descriptions for each task or day
4. Attach time logs if required

### Time Tracking Tips

* Track hours daily for accuracy
* Note what you worked on
* Keep any time logs organized

***

## Fixed/Project-Based

For fixed-price work:

1. Reference the project or milestone
2. Enter the agreed amount
3. Describe what was delivered
4. Attach deliverables if required

***

## Adding Expenses

If your engagement includes expense reimbursement:

1. Click **Add Expense Line**
2. Enter expense description
3. Enter amount
4. Attach receipt
5. Expenses are added to your invoice total

***

## Invoice Status

| Status                | Meaning                          |
| --------------------- | -------------------------------- |
| **Draft**             | Started but not submitted        |
| **Submitted**         | Sent to client for review        |
| **Approved**          | Client approved, pending payment |
| **Paid**              | Payment completed                |
| **Changes Requested** | Client requested revisions       |
| **Rejected**          | Invoice declined                 |

***

## Revising an Invoice

If your client requests changes:

1. Go to the invoice
2. Read the client's feedback
3. Click **Edit Invoice**
4. Make the requested changes
5. Resubmit for approval

***

## Best Practices

* **Submit promptly** — Don't wait too long after work is completed
* **Be detailed** — Clear descriptions help approvals go faster
* **Include documentation** — Attach time logs or deliverables
* **Follow the schedule** — Submit on your agreed invoicing schedule

<Tip>
  **Contractor Guide** — Step 2 of 4. [Previous: Getting Started](/contractor/user/getting-started) | [Next: Receiving Payments](/contractor/user/receiving-payments)
</Tip>

***

## Next Steps

<Card title="Receiving Payments" icon="money-bill-wave" href="/contractor/user/receiving-payments">
  Learn about payment processing
</Card>