> ## Documentation Index
> Fetch the complete documentation index at: https://docs.toku.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Payments & Invoicing

> Process contractor invoices and payments

## Overview

Toku Contractor handles the full invoicing and payment workflow, from contractor submission through approval and payment.

***

## Invoice Workflow

<Steps>
  <Step title="Contractor submits invoice">
    Contractor creates and submits an invoice in their portal
  </Step>

  <Step title="Admin reviews">
    Review the invoice details, hours, and amounts
  </Step>

  <Step title="Approve or request changes">
    Approve the invoice or send back for revisions
  </Step>

  <Step title="Schedule payment">
    Approved invoices are queued for payment
  </Step>

  <Step title="Process payment">
    Payment is sent via the contractor's preferred method
  </Step>
</Steps>

***

## Reviewing Invoices

Navigate to **Payments** > **Invoices** to see:

* **Pending Review** — Invoices awaiting your approval
* **Approved** — Invoices approved and pending payment
* **Paid** — Completed payments
* **Rejected** — Invoices sent back for revision

### Invoice Details

Each invoice shows:

* Contractor name
* Invoice period/date
* Description of work
* Hours (if hourly)
* Total amount
* Any attached documentation

***

## Approving Invoices

<Steps>
  <Step title="Review the invoice">
    Verify hours, rate, and description match expectations
  </Step>

  <Step title="Check supporting documents">
    Review any attached time logs or deliverables
  </Step>

  <Step title="Click Approve">
    Approve the invoice for payment
  </Step>
</Steps>

### Requesting Changes

If an invoice needs revision:

1. Click **Request Changes**
2. Add a note explaining what needs to be corrected
3. The contractor receives notification to revise and resubmit

***

## Payment Processing

### Payment Methods

| Method        | Processing Time   | Fees                 |
| ------------- | ----------------- | -------------------- |
| Bank Transfer | 2-5 business days | Varies by country    |
| PayPal        | 1-2 business days | Standard PayPal fees |
| Crypto        | Same day          | Network fees         |
| Stablecoin    | Same day          | Network fees         |

### Payment Schedule

Configure your payment schedule:

* **Weekly** — All approved invoices paid weekly
* **Bi-weekly** — Payments every two weeks
* **Monthly** — End-of-month payments
* **On Approval** — Payment immediately upon approval

***

## Batch Payments

Process multiple invoices at once:

1. Go to **Payments** > **Invoices**
2. Select multiple approved invoices
3. Click **Process Batch Payment**
4. Review totals by payment method
5. Confirm to process

***

## Payment Status

| Status               | Description                         |
| -------------------- | ----------------------------------- |
| **Pending Approval** | Invoice submitted, awaiting review  |
| **Approved**         | Approved, queued for payment        |
| **Processing**       | Payment in progress                 |
| **Paid**             | Payment completed                   |
| **Failed**           | Payment failed — requires attention |

***

## Payment Receipts

Both you and the contractor receive payment confirmations:

* Email notification when payment is sent
* Receipt available in payment history
* Transaction details for record-keeping

***

<Tip>
  **Contractor Client Guide** — Step 3 of 4. [Previous: Managing Contractors](/contractor/client/managing-contractors) | [Next: Compliance Basics](/contractor/client/compliance-basics)
</Tip>

## Next Steps

<CardGroup cols={2}>
  <Card title="Compliance" icon="shield-check" href="/contractor/client/compliance-basics">
    Understand compliance requirements
  </Card>

  <Card title="Contractor FAQ" icon="circle-question" href="/contractor/faq">
    Common questions
  </Card>
</CardGroup>